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We must work together to pro9tect the privacy of consumers. The following measures are designed to reduce unauthorized access of consumer credit reports. In signing the E-Renter USA Ltd. Membership Agreement, you agree to follow these measures:

You must protect E-Renter USA Ltd. (EUL) account number and password so that only key personnel know this sensitive information. Unauthorized persons should never have knowledge of your password. Do not post the information in any manner within your facility.
System access software, whether developed by your company or purchased from a third party vendor, must have your EUL account number and password “hidden” or embedded and be known only by supervisory personnel. Assign each user of your system access software a unique logon password.
Do not discuss your EUL account number and passwords by telephone with any unknown caller, even if the caller claims to be an employee of E-Renter USA Ltd.
Restrict the ability to obtain credit information to a few key personnel.
Place all terminal devices used to obtain credit information in a secure location within your facility. You should secure these devices so that unauthorized persons cannot easily access them.
After normal business hours, be sure to turn off and lock all devices or systems used to obtain credit information.
Secure hard copies and electronic files of consumer reports within your facility so that unauthorized persons cannot easily access them.
Shred or destroy all hard copy consumer reports when no longer needed.
Erase or scramble electronic files containing consumer information when no longer needed and when applicable regulation(s) permit destruction.
Make all employees aware that your company can access credit information only for the permissible purposed listed in the permissible purpose information section of your membership application. Your employees may not access their own report or the report of a family member or friend if your company does not have permissible purpose.

Record Retention: It is important that you keep all rental/employment/mortgage application for a reasonable period of time. This will help to facilitate the investigative process if a consumer claims that your company inappropriately accessed their credit report. (Note: The Federal Equal Credit Opportunity Act state that a creditor must preserve all written or recorded information connected with an application for 3 years.)

“Under Section 21 (a) (2) (A) of the FCRA, any person that violates any of the provisions of the FCRA may be liable for a civil penalty of not more than $2,500 per violation.”

I agree to implement and adhere to the above controls.

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